Are you still using traditional methods to track your employees’ attendance, like punch cards, sign-in sheets, or manual time sheets? If so, you’re wasting time and money. These old traditional attendance management techniques lead to inaccurate data, payroll errors, and fraudulent practices.
According to a study by the American Payroll Association, human error in manual time tracking can cost up to 7% of your payroll. Fortunately, location-based attendance tracking is a better way to manage employee attendance.
In this blog post, we will discuss how location-based attendance tracking works and how it can revolutionise your workforce management.
What is a GPS attendance system?
A location-based or GPS attendance system is software that uses GPS to record attendance with time and location. These tools eliminate manual inputs and verification and offer many benefits, such as improved accuracy, efficiency, productivity, and employee engagement.
Benefits of Geolocation Attendance Tracking
Mobile apps make location-based attendance tracking a simple and convenient way to track employees’ attendance. All you need is a location-based attendance app or a dedicated GPS tracking system that can integrate with your existing HR software. Your employees can use their phones to mark attendance at their assigned work locations and record attendance data. Here is how a location-based attendance tracking system can boost productivity:
Eliminate Buddy Punching and Proxy Attendance
One of the biggest challenges of traditional attendance methods is the risk of buddy punching and proxy attendance. These practices can increase payroll costs, reduce productivity, and lower morale.
Online attendance tracking tools eliminate buddy punching and proxy attendance by using GPS to verify employees’ presence at work. These software also use additional verification methods, such as facial and voice recognition, to ensure employees are who they claim to be.
By eliminating buddy punching and proxy attendance, the GPS-based attendance system can:
- Save money since you only pay for the actual working hours.
- Increase productivity by ensuring your employees are present and accountable for their work.
- Discourage unethical and fraudulent behaviour to enhance workforce integrity.
Streamline Payroll Processing and Reduce Errors
Another challenge of traditional attendance methods is a time-consuming and error-prone payroll process. Manual attendance data collection and integration with payroll systems cause delays, discrepancies, and disputes.
Online employee attendance trackers streamline payroll processing and reduce errors by automating attendance data collection and attendance reports. You can sync this data with your payroll systems for accurate salaries or compensation. This eliminates the hassle of manual data entry and verification. Also, it improves employee satisfaction and retention by avoiding payroll mistakes and delays.
Real-Time Attendance Insights
Modern attendance management systems help you gain real-time insights into your employee attendance patterns and workforce distribution. These tools provide dashboards, reports, and analytics to help you monitor and manage employee attendance more effectively. Also, you can access attendance data from any device and customise it according to your needs and preferences. These tools also make automated daily attendance reports hassle-free and help you manage your workforce accordingly.
Employee Engagement and Satisfaction
Some employees may have concerns about location tracking, such as privacy, security, or trust. However, location-based attendance tracking can enhance employee engagement and satisfaction if implemented properly with transparency. It can:
- Simplify employee attendance processes by allowing employees to punch in and out with their smartphones.
- Reduce administrative burden by eliminating the need for employees to fill out, submit, or correct manual time sheets or attendance records.
- Promote fairness and equity by ensuring all employees are paid accurately and fairly.
Final Thoughts on Location-based Attendance Tracking
On the rise are hybrid and remote work trends, location-based attendance tracking is becoming more popular. It is the future of attendance management systems. If you are looking for a solution that provides error-free attendance reports, try Task Tracker.
Task Tracker is an innovative tool that helps businesses get location-based employee attendance. It also sends you attendance reports on WhatsApp to save you hassle and time. You can try Task Tracker for free or book a demo here to learn how it can help you simplify your attendance management system.